Quotation, Bill, Letter — 20 ChatGPT Templates

Complete Setup Guide (Hinglish) — customer ko 1 minute mein bhejne wale documents

FREEChatGPT20 TemplatesCopy-Paste

📋 Ye guide kya hai?

Isme 20 ready templates hain: 6 quotation, 6 bill/payment, 8 letter. Har template ek copy-paste prompt hai. {...} mein apni detail bharo, ChatGPT 1 minute mein document likh dega.

Fayda: Customer ya client ko quotation, bill ya letter bhejne mein ghanta nahi lagta. Coding kuch nahi, sirf copy-paste.

💰 Kya free hai, kya chahiye

Cheez	Detail
ChatGPT (chatgpt.com ya app)	Free plan hai, sign up karke use kar sakte ho. Roz ke text chats ke liye Free plan kaafi hai
Limit	File upload, image jaise features ki alag limit hoti hai aur badalti rehti hai. Limit aaye to thodi der baad ya kal try karo
Paid plan	Optional hai, zaroori nahi
Aapko chahiye	Phone ya laptop + internet + email ya Google account
Coding	Bilkul nahi

Zaroori: ChatGPT calculation ya number galat likh sakta hai. Bhejne se pehle total, GST, naam, phone aur date khud check karo. GST invoice ka sahi format apne CA se ek baar confirm kar lo.

⚙️ Setup — 5 steps

chatgpt.com kholo (ya phone mein ChatGPT app) aur sign in karo.
Neeche se apna template chuno aur poora copy karo.
{...} wali jagah apni asli detail likho, jaise {CUSTOMER NAME} ki jagah 'Sharma Traders'.
Enter dabao. Document taiyar. Pasand na aaye to likho: 'Aur chhota karo' ya 'Table mein do'.
Total aur numbers check karo, phir copy karke WhatsApp ya email se bhejo. PDF chahiye to Word/Google Docs mein paste karke PDF save karo.

Tip: Pehli baar apne business ki detail (naam, GSTIN, address, phone) ek baar likh do aur ChatGPT ko bolo 'ye yaad rakhna'. Phir har template mein dobara nahi likhna padega.

🧾 Quotation — 6 templates

Template 1: Simple quotation

1. Simple quotation
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer {CUSTOMER NAME} ke liye ek quotation banao: items {ITEMS + QTY + RATE}. Table mein Sr no, item, qty, rate, amount, total do. Niche validity 7 din likho.

Template 2: Service quotation

2. Service quotation
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Mere client {CLIENT NAME} ke liye {SERVICE} ka quotation banao: kaam ki list, har kaam ka charge, total, payment terms (50% advance, 50% kaam ke baad), delivery time {DAYS} din.

Template 3: Bulk order quotation

3. Bulk order quotation
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. {QTY} piece ke bulk order ka quotation banao: per piece rate {RATE}, quantity discount {PERCENT}%, packing + delivery charge alag line mein, final total.

Template 4: Quotation WhatsApp message

4. Quotation WhatsApp message
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Upar ka quotation WhatsApp par bhejne ke liye 5 line ka chhota, polite Hinglish message likho jisme total amount aur validity ho.

Template 5: Quotation follow-up

5. Quotation follow-up
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer ne 3 din se quotation ka jawab nahi diya. Ek polite follow-up WhatsApp message likho jo dabav na dale, aur 2 version do: chhota aur thoda friendly.

Template 6: Quotation revise

6. Quotation revise
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer ne rate kam karne ko bola. Ek polite jawab likho jisme main {PERCENT}% discount de raha hoon lekin sirf {DATE} tak, aur naya total {AMOUNT}.

💳 Bill aur Payment — 6 templates

Template 7: Simple bill

7. Simple bill
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Ek simple bill banao: bill no {NO}, date {DATE}, customer {NAME}, items {ITEMS + QTY + RATE}, total, payment mode. Table format mein.

Template 8: GST bill format

8. GST bill format
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Ek GST invoice ka dhaancha banao: seller details, GSTIN {GSTIN}, buyer details, items, HSN/SAC {CODE}, taxable value, GST {RATE}%, total. Maine jo number diye hain wahi use karo, apne se number mat banao.

Template 9: Advance receipt

9. Advance receipt
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Ek advance payment receipt banao: customer {NAME} se {AMOUNT} rupaye advance mile, kaam {KAAM}, baaki balance {BALANCE}, date {DATE}.

Template 10: Payment reminder

10. Payment reminder
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer {NAME} ka {AMOUNT} ka bill {DATE} se pending hai. Teen reminder message likho: pehla polite, doosra thoda firm, teesra aakhri reminder. Sab Hinglish mein, WhatsApp ke liye.

Template 11: Payment received message

11. Payment received message
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Payment mil gayi. Customer ko shukriya ka ek chhota WhatsApp message likho jisme amount {AMOUNT}, bill no {NO} aur agle order ke liye ek line ho.

Template 12: Monthly statement

12. Monthly statement
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer {NAME} ke is mahine ke 5 bill ka ek statement table banao: date, bill no, amount, paid, balance. Data: {DATA}. Last mein total pending likho.

✉️ Letters — 8 templates

Template 13: Delivery delay ka letter

13. Delivery delay ka letter
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer ko ek polite letter likho: order {ORDER} {DAYS} din late hoga kyunki {KARAN}. Maafi mango aur nayi date {DATE} do.

Template 14: Complaint ka jawab

14. Complaint ka jawab
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer ki complaint: {COMPLAINT}. Ek samajhdaar, shaant jawab likho jisme maafi, hal aur time do, bina kisi jhoothe wade ke.

Template 15: Rate badhne ka notice

15. Rate badhne ka notice
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Customer ko ek letter likho ki {ITEM} ka rate {DATE} se {OLD} se {NEW} ho raha hai. Wajah {KARAN}. Polite aur chhota rakho.

Template 16: Naya client welcome

16. Naya client welcome
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Naye client {NAME} ke liye welcome letter likho: hum kya kaam karte hain, kaise contact karein, payment aur delivery ka tareeka.

Template 17: Meeting request

17. Meeting request
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Ek chhota formal letter/email likho jisme main {NAME} se {DATE} ko {PURPOSE} ke liye 15 minute ki meeting maang raha hoon.

Template 18: Thank you letter

18. Thank you letter
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Order complete hone par customer ko thank you letter likho aur ek line mein review ya referral ke liye request karo.

Template 19: Visiting card text

19. Visiting card text
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Mere business ke liye visiting card ka text likho: naam {NAME}, kaam {KAAM}, phone {PHONE}, shehar {CITY}, ek chhoti tagline (max 6 shabd).

Template 20: Experience / work letter

20. Experience / work letter
Tum ek business documents expert ho. Hinglish/simple English mein likho. Mera business: {BUSINESS NAME}, kaam: {KAAM}, shehar: {CITY}. Ek simple letter likho jisme confirm ho ki {NAME} ne mere business mein {DURATION} kaam kiya. Maine jo details di hain wahi likho, kuch nayi cheez mat jodo.

⚠️ Safety

Customer ka phone, bank ya Aadhaar jaisi private detail ChatGPT mein mat daalo. Naam ke badle 'Customer A' likh sakte ho.
Bill bhejne se pehle total khud calculator se check karo.
Koi jhootha claim, rate ya wada document mein mat likhwao.
Letter par sign aur stamp apna hi lagao.

🛠️ Common problems

Problem	Hal
Table sahi nahi dikha	Likho: 'Ise simple table mein dikhao'
Total galat laga	Likho: 'Calculation dobara step by step check karo'
Bahut lamba aaya	Likho: 'Ise 5 line mein chhota karo'
Message limit aa gayi	Thodi der baad ya kal dobara try karo

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